Coordinating the Exam
2012 AP Exam Administration Changes
This year, there are several important exam administration policy changes related to free-response question inserts, discussing free-response questions, ordering free-response booklets, and borrowing and lending exams. Please visit Important Changes 2011-12 for details.
Resources for AP Coordinators
Much of the success of any school's AP program depends on the efforts of the AP Coordinator, who manages the receipt, distribution, administration, and return of AP Exam materials. Follow the links below for more information about this vital role and downloadable resources to help you organize your AP Exam administration:
| Publications for AP Coordinators and Proctors | |
|---|---|
| Primary reference for all aspects of administering AP Exams | |
| Proctor scripts and instructions for administering AP Exams | |
| Supplemental instructions for administering the recorded portion of the world language and Music Theory exams using a PC or Mac. | |
| AP SSD Guidelines — available soon | Guidelines for administering AP Exams for students testing with accommodations. |
| Download archived copies of this year's newsletters, which include important updates, reminders about upcoming events and deadlines, professional development opportunities, and other useful news about AP courses and exams. | |
| Preparing for the AP Exam Administration | |
|---|---|
| Order AP Exams, view important ordering deadlines and procedures | |
| Learn how to protect the integrity of AP Exam scores | |
| Information about special equipment, planning, and preparation needed for world language, Music Theory, and Studio Art exams | |
| Information about selecting and training proctors | |
| Growing an Equitable AP Program | |
|---|---|
| Resources to help you inform and inspire students considering AP courses and exams, including Choose AP brochures, an information sheet about AP and college costs, and a parent's night presentation. | |
| Information and resources to help schools ensure equitable access to AP | |
| Templates | |
|---|---|
| Spreadsheet for 2012 AP Proctor Scheduling and Room Organization (.xls/27KB) | Spreadsheet for planning proctor and room assignments, special equipment, etc. |
| Spreadsheet for Keeping Track of Student Exams (.xls/28KB) | Spreadsheet for tracking student registration, exam orders, fees and fee reductions, etc. |
| Sample Registration Form (.rtf/76KB) | Sample form adapted from materials developed by Cheryl Bell, an administrator in the Owen J. Roberts School District. |
| Sample Exam-Taker Agreement (.rtf/54KB) | Sample agreement, outlining expectations of AP students, based upon agreements used by various AP Coordinators. Note: These agreements are driven by local school policy; the AP Program does not require or endorse their use. |
| Letter to Student: On-site Testing (.rtf/67KB) | Sample letters containing information on what students should and shouldn't bring to the exams, where the exams are, when they need to arrive, etc. |
| Forms | |
|---|---|
| 2011-12 AP Participation Form (.pdf/499KB) | Coordinators should complete and return this form by November 15, 2011, to register their schools for administering AP Exams in 2012. |
| 2012 AP Exam Question Ambiguity and Error Form (.pdf/41KB) | Coordinators can use this form to inform the AP Program of any student-reported typographical errors or possible ambiguities in exam questions. |
| AP Exam Seating Chart (.pdf/170KB) | Coordinators should complete and submit this form only in the event of suspected misconduct or an exam security problem. |
| AP Score Cancellation Form (.pdf/51KB) | Students can use this form to request the cancellation of one or more AP Exam scores. |
| 2012 AP Coordinator's Incident Report (IR) Form (.pdf/47KB) | Coordinators should use this form to report incidents during the exam administration. |
| Blank Nonstandard Administration Report (NAR) Form (.pdf/170KB) | This blank form may be used for SSD-approved students who do not have a preprinted NAR form. |
| Fee Reduction/Section Designation Form for AP Chinese and Japanese Exams on CD (.pdf/46KB) | Coordinators should use this form to designate fee reduction options and/or class sections for students taking the AP Chinese or Japanese Exams on CD. |
| AP Exams on CD Scratch Paper (.pdf/33KB) | Coordinators should photocopy this template on colored paper and have at least three sheets and a pencil available for each student taking the AP Chinese or Japanese Exams on CD. |
| Archived Score Request Form (.pdf/72KB) | Four years after a student's test date, AP scores are removed from our active computer files and archived. Students should use this form to request archived copies of their score reports. AP Services must receive a signed and written request, and the fee is $25 per college. |