In order to bring you the best possible user experience, this site uses Javascript. If you are seeing this message, it is likely that the Javascript option in your browser is disabled. For optimal viewing of this site, please ensure that Javascript is enabled for your browser.
Jump to page content Jump to navigation

College Board

Homepage Home > Testing > AP > Coordinating the Exam

Coordinating the Exam

Resources for AP Coordinators

Much of the success of any school's AP program depends on the efforts of the AP Coordinator, who manages the receipt, distribution, administration and return of AP Exam materials. Follow the links below for more information about this vital role and downloadable resources to help you organize your AP Exam administration:

Publications for AP Coordinators and Proctors

AP Coordinator's Manual (.pdf/5.79MB)

Review the seating chart policy and resources

Primary reference for all aspects of administering AP Exams.

AP Exam Instructions

Proctor scripts and instructions for administering AP Exams – available soon.

AP Preadministration Instructions (.pdf/501KB)

Detailed information about holding a preadministration session that includes a script and a sample AP answer sheet. Free printed copies will be included in shipments of preadministration materials and regularly scheduled exam materials.

Preadministration Session PowerPoint (.ppt/2.7MB)

This PowerPoint presentation helps Coordinators or proctors hold a time-saving preadministration session, where students complete identifying information on their answer sheets so they won’t have to take time to do this on exam day.

Recording Student Responses Using a Computer

Supplemental instructions for administering the recorded portion of the world language and Music Theory exams using a PC or Mac.

AP SSD Guidelines (.pdf/724KB)

Guidelines for administering AP Exams for students testing with accommodations.

AP Coordinator Newsletters

Download archived copies of this year's newsletters, which include important updates, reminders about upcoming events and deadlines, professional development opportunities and other useful news about AP courses and exams.

Preparing for the AP Exam Administration

AP Coordinator Tutorial

Are you new to your role as AP Coordinator? This series of brief videos will give you an overview of your responsibilities before, during, and after the exam administration.

Ordering Materials

Order AP Exams and view important ordering deadlines and procedures.

Exam Security

Learn how to protect the integrity of AP Exam scores.

Exams Requiring Special Preparation

Information about special equipment, planning, and preparation needed for world language, Music Theory, and Studio Art exams.

What Proctors Will Need

Information about selecting and training proctors.

Growing an Equitable AP Program

Share AP: Counselor Resources

Resources to help you inform and inspire students considering AP courses and exams, including student brochures and posters, conversation starters to help students talk to counselors about AP, and a customizable parent's night presentation.

Achieving Equity

Information and resources to help schools ensure equitable access to AP.


AP Exam Seating Chart (.pdf/369KB)

Excel Seating Chart Templates:
36 Seats (.xlsx/50KB)
64 Seats (.xlsx/49KB)
100 Seats (.xlsx/49KB)

Coordinators should complete a seating chart for every exam administration and retain it for at least six months (and submit it only in the event of suspected misconduct or an exam security problem).

Spreadsheet for 2016 AP Proctor Scheduling and Room Organization (.xls/37KB)

Spreadsheet for planning proctor and room assignments, special equipment, etc.

Spreadsheet for Keeping Track of Student Exams (.xls/28KB)

Spreadsheet for tracking student registration, exam orders, fees and fee reductions, etc.

Sample Registration Form (.rtf/76KB)

Sample form adapted from materials developed by Cheryl Bell, an administrator in the Owen J. Roberts School District.

Sample Exam-Taker Agreement (.rtf/54KB)

Sample agreement, outlining expectations of AP students, based upon agreements used by various AP Coordinators. Note: These agreements are driven by local school policy; the AP Program does not require or endorse their use.

Letter to Student: On-site Testing (.rtf/78KB)

Letter to Student: Off-site Testing (.rtf/85KB)

Sample letters containing information on what students should and shouldn't bring to the exams, where the exams are, when they need to arrive, etc.


AP Exam Seating Chart (.pdf/369KB)

Coordinators should complete and submit this form only in the event of suspected misconduct or an exam security problem.

2016 AP Coordinator's Incident Report (IR) Form (.pdf/116KB)

Coordinators should use this form to report incidents during the exam administration – available soon.

Blank Nonstandard Administration Report (NAR) Form (.pdf/69KB)

This blank form may be used for SSD-approved students who do not have a preprinted NAR form.

Fee Reduction/Section Designation Form for AP Chinese and Japanese Exams on CD (.pdf/109KB)

Coordinators should use this form to designate fee reduction options and/or class sections for students taking the AP Chinese or Japanese Exams on CD.

AP Exams on CD Scratch Paper (.pdf/99KB)

Coordinators should photocopy this template on colored paper and have at least three sheets and a pencil available for each student taking the AP Chinese or Japanese Exams on CD.

AP Participation Form (.pdf/111KB)

This form, completed by the AP Coordinator and the principal, allows schools to participate in the AP Program each year.

Customized Entry Pages


  • AP Services
  • P.O. Box 6671
  • Princeton, New Jersey 08541-6671
  • Phone: 877-274-6474 (toll-free in the United States and Canada) or 212-632-1781
  • Email:

Back to top