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AP Coordinator Tutorial

Updated Tutorial Coming Soon

This tutorial will be updated in the fall of 2014 with information for Coordinators specific to the 2014-15 school year and the 2015 exam administration.

For now, the videos from 2013-14 will remain available, as they still offer a useful introduction to an AP Coordinator’s annual cycle of responsibilities. Until these videos are updated, some fees, dates and deadlines mentioned in the videos and PDFs are specific to last year’s exam administration, and many of the 2013-specific downloads referenced in the videos are no longer available on this page.

Are you new to your role as AP Coordinator?

Below is a series of brief videos designed to give you an overview of your responsibilities before, during and after the AP Exam administration. Throughout the tutorial, we let you know exactly where to go for further details. The tutorial is presented by Derek Kameda, a College Board consultant and AP Coordinator for the Harker School in San Jose, Calif.

Top Coordinator Resources

These are the resources mentioned most frequently in the tutorial:

The Basics

This section covers the basics of the AP Program and the role of the AP Coordinator, plus an overview of resources available to Coordinators.

Watch (9 minutes)
Download PDF (.pdf/277KB)

Related Links

    Getting Started

    In this section, you'll get an overview of the annual participation and AP Course Audit processes and the exam fees, fee reductions and other things you'll need to keep in mind as you begin to plan for the exam administration.

    Watch (12 minutes)
    Download PDF (.pdf/156KB)

    Related Links
    Related Downloads


    This section offers a step-by-step guide to ordering AP Exams online.

    Watch (8 minutes)
    Download PDF (.pdf/641KB)

    Related Links

    Preparing for the Exams

    In this section, you'll learn about receiving and checking your exam shipments and what you'll need to do to get students and proctors ready for exam day.

    Watch (9 minutes)
    Download PDF (.pdf/131KB)

    Related Links
    • AP Exam Instructions (available in the spring)
    Related Downloads
    • 2015 Proctor Training Instructions - available in the spring
    • AP Preadministration Instructions  - available in the spring
    • Preadministration Session PowerPoint  - available in the spring
    • Sample Letters to Students:

    On Exam Day

    This section gives an overview of exam security policies and how to set up testing rooms, seat students, and handle administration incidents.

    Watch (11 minutes)
    Download PDF (.pdf/360KB)

    Related Links
    Related Downloads
    • Bulletin for AP Students and Parents 2014-15 - available soon
    • 2015 Incident Report (IR) Form (.pdf/40KB) - available in the spring

    After the Exams

    In this section, you'll learn about completing post-exam paperwork, returning your exams, and receiving score reports.

    Watch (8 minutes)
    Download PDF (.pdf/179KB)

    Related Links
    Related Downloads

    Exams Requiring Special Preparation

    This section covers planning for, ordering, and administering exams that require special equipment or planning: world languages, Music Theory and Studio Art exams, and exams for students with disabilities.

    Watch (9 minutes)
    Download PDF (.pdf/139KB)

    Related Links

      What's New?

      This section explains course and exam changes for the 2013-14 school year.

      Watch (9 minutes)
      Download PDF (.pdf/125KB)

      Related Links

        Customized Entry Pages


        • AP Services
        • P.O. Box 6671
        • Princeton, New Jersey 08541-6671
        • Phone: 877-274-6474 (toll-free in the United States and Canada) or 212-632-1781
        • Email:

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