A Reminder About Section Numbers
If your school designated section numbers on students' answer sheets during the 2013 exam administration, be sure to let teachers know what section numbers were used for their class sections before school lets out. Teachers will be asked to enter their 2013 section numbers when they first log in to view scores in July.
The Online Reports for Educators website was designed to facilitate schools' use of AP Exam results to positively affect teaching and learning in AP classrooms. For this reason, in addition to providing principals, AP Coordinators and other authorized administrators with access to reports, this system provides authorized AP teachers with direct, secure access to their students' scores and their AP Instructional Planning Reports.
Only teachers authorized through the AP Course Audit for the current year have access to their students' exam scores online. Teachers only see reports in the subjects they are authorized to teach, and they may see data for students in their specific sections if section codes were designated on exam day.
Safeguards Against the Misuse of Data
The College Board is committed to protecting the privacy of students' data. We also discourage schools from using these reports for the purposes of evaluating or comparing teachers. We depend on administrators in particular to guard against such misuses of data. For this reason, all visitors to this site agree to certain conditions.
Additionally, the system includes functionality to assign and access section-level data. When selecting which section's results they want to see, teachers should not select section numbers for any classes they did not teach. Before seeing any score data, teachers must agree to the website's legal terms, attesting that they are authorized by the policies and regulations of their schools to access and review the AP score information of students enrolled in the AP courses that they taught. An additional safeguard against the misuse of data is a system-generated email that is sent to the school's designated administrators (including the AP Coordinator) whenever a teacher initially indicates his or her section number or any time he or she subsequently changes it. This gives administrators and Coordinators visibility into the sections that are accessed by particular teachers.
In some cases, principals may choose to restrict AP teachers from accessing individual students' exam results. In these cases, principals would be responsible for sharing the data directly with teachers. To limit teachers from accessing reports on this website, your principal can contact AP Services to make the request. Teachers would, however, still have access to AP Instructional Planning Reports, which do not include individual student-level data. In circumstances where principals need to completely restrict access for certain staff members (for example, staff who are no longer employed at a school), they can contact AP Services to arrange.
For specifics about which staff members will have access to which reports, visit Online Scores for Schools and Districts
Granting Access to Department Chairs and Other Teaching Staff
Only teachers who are authorized through the AP Course Audit for the current school year have access to online score reports. Your school may have additional teaching staff that it would like to share certain reports with. In these cases, an administrator who has access to online scores can download or print reports to share with these staff members offline.
Another option for giving additional staff members access is to share your school's access code with them. In late May 2013, we will email access codes for the Online Reports for Educators website to AP Coordinators and principals designated on schools' 2012-13 AP Participation Forms, and to 2012-13 AP Course Audit administrators. This code can be shared with up to five staff members at your school so that they can access online scores.
Department chairs who are also AP teachers can log in as teachers and access score data for any AP subjects they are currently authorized to teach through the Course Audit. If your school designated separate sections for any of these subjects, and the department chair would like to see data for all of those sections, they should select all sections for that subject on the section selection screen when first signing in to the Online Reports for Educators website.
If a department chair is not authorized for some of the courses that are part of the department, they can either request that an administrator forward that score data to them (as exported electronic copies or as printouts) or your principal can contact AP Services and request that the department chair be given access to the system as a school administrator. Note: With administrator-level access, staff members would have access to all results from your school, including subjects outside their department.