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Bulk Registration

Bulk Registration and Pre-ID Label Tool

The Bulk Registration tool allows users to submit student registration information for ReadiStep, PSAT/NMSQT, and SAT School Day electronically and securely.

For PSAT/NMSQT and ReadiStep registrations, this process produces Pre-Identification (Pre-ID) labels for student answer sheets, eliminating the need for students to complete this information on test day. For SAT School Day, students receive an Admission Ticket, which they must bring with them on test day.

Bulk Registration is available to the following constituents: to districts/states with contracts with the PSAT/NMSQT program; to schools/districts/states that participate in ReadiStep; and to a small group of select districts that participate in SAT School Day administrations.

When to Upload Bulk Registration Files 

The window to upload registration files using the Bulk Registration tool depends on the test administration:

  • For ReadiStep, PSAT/NMSQT, and October SAT School Day administrations: Upload files from Aug. 27–Sept. 19
  • Feb. 25, 2015 SAT School Day administration: Upload files from Dec. 10, 2014 –Jan 27. 2015*

    *Note: the deadline was Jan. 30, but has been changed to Jan. 27 to accommodate processing of the Admission Ticket copies for schools.

    NEW – take advantage of the early bulk registration feature and receive Admission Tickets two weeks early!

    Customers that would like to get a head start on pre administration activities, including completion of the Student Questionnaire, can utilize early bulk registration. This allows schools to receive the Admission Ticket copies, and students to receive their paper Admission Ticket, by Feb. 10th. Students will also be able to access their online account by Feb. 10th. The deadline for early bulk registration is Jan. 14, 2015. Detailed instructions on how to take advantage of this feature will be included in email communications. Customers who do not utilize early bulk registration will receive Admission Tickets by Feb. 23.
  • April 15, 2015 SAT School Day administration: Bulk registration opens on Feb. 4

Benefits

  • Data accuracy: Allowing districts, states, and schools to submit student data ensures that the data is accurate and improves its usability when working with it after the test.

  • Fewer billing discrepancies: Contract billing is based on the grade level provided via Bulk Registration, so billing discrepancies resulting from student-provided grade level, which can be missing or inaccurate, will be eliminated.

  • Save time on test day: Bulk Registration helps ReadiStep and PSAT/NMSQT students focus on the test by reducing time spent filling out registration information on test day.

Ordering Tests

The Bulk Registration tool does not replace the current process for ordering tests. PSAT/NMSQT test books must be ordered through the PSAT/NMSQT Ordering website and ReadiStep test books must be ordered through the ReadiStep website.

Getting Started

To participate in Bulk Registration, you’ll need:

  • A College Board professional account. For help with your Educational Professional account, including login, password, or access codes, visit https://account.collegeboard.org/professional/accounthelp.

  • A Bulk Registration  access code. Access codes are emailed in mid-to-late August to designated data uploaders.

  • Your registration file. Create this file following the format requirements detailed below and always be sure you use the most current version of the file template.

Creating and Uploading Registration Files

Your registration file must be in either MS Excel or Comma Separated Value (.csv) format. The first row in the file must have the exact same column headers listed in the Bulk Registration File Specification. You can base your file on one of these templates that already include the required column headers:

If you're registering students for more than one test (including ReadiStep, PSAT/NMSQT, and SAT School Day), you can upload a single registration file.

Once your file is created, follow the directions in the Bulk Registration tool to upload it.

File Validation

Files are validated within 24 hours after upload, but are frequently completed sooner. If you need to correct your uploaded data, you can upload a full replacement file or edit records online in the Bulk Registration tool. If you need to upload additional registrations, upload an add-on file.

After Completing Registration

Here's what you will need to do after your uploaded registration file have been accepted for processing:

Before Test Day

ReadiStep labels will arrive with all other ReadiStep test materials, and will be sorted alphabetically by last name. Instructions for applying labels, as well as administering the test to students with and without labels, can be found in the Supervisor's Manual for the ReadiStep Assessment. ReadiStep Labels should be applied to answer sheets before test day.

PSAT/NMSQT labels will arrive separately from test materials, and will be grouped by grade, then sorted alphabetically by last name. The label shipment will include Supplemental Instructions for Bulk Registration and Pre-ID Labels for the PSAT/NMSQT, which includes instructions for applying labels and administering the test to students with and without labels. PSAT/NMSQT Labels should be applied to answer sheets before test day.

Students registered for SAT School Day will receive their Admission Ticket at the mailing address provided in the file.

On Test Day

For ReadiStep, schools administer the test using the labeled answer sheets and instruct students to complete parts 5, 7–9, and 12–23 of the answer sheet.

For PSAT/NMSQT, schools administer the test using the labeled answer sheets and instruct students to complete parts 6b-20 of the answer sheet. As specified in the instructions in the PSAT/NMSQT Supervisor’s Manual (.pdf/MB), students will not have to complete certain section of their answer sheet if they have a label.

For SAT School Day administrations, students must bring their Admission Ticket with them on test day. They’ll also need to complete the Student Questionnaire.

After Test Day

Score reports reflect the data provided as part of bulk registration. Student ID numbers, if included in the uploaded file, will appear on ReadiStep and PSAT/NMSQT Student Data Files, as well as AP Potential (for PSAT/NMSQT). SAT School Day takers should be reminded that they have nine days after test day to go online and send their four free score reports.

Customized Entry Pages

HIGHLIGHT

SAT School Day Bulk Registration Planning Calendar (Feb. 25, 2015) (pdf/114K) Includes key bulk registration activities, dates, and deadlines. The Planning Calendar is intended as a guide. Schools should be sure to confirm dates and activities with their district. Districts may modify this calendar to reflect activities specific to their district and schools.

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